Trying to figure out how to use PowerPoint? This PowerPoint tutorial for beginners will help get you started. Learn basic tools and how to use PowerPoint templates.
Advertisement Advertisement Advertisement Advertisement Advertisement Sep 12, 2023 • 26 min read This post is part of a series called How to Use PowerPoint (Ultimate Tutorial Guide).Trying to figure out how to use PowerPoint? This PowerPoint tutorial for beginners will help get you started. Learn basic tools as well as how to use PowerPoint templates in this PowerPoint beginner's guide.
In this PowerPoint tutorial for beginners, I'll help you get up and running in Microsoft PowerPoint. Ever wanted to know how to use PowerPoint templates? You'll learn how to use PowerPoint to build a presentation in less time than you ever thought possible. We'll also cover some PowerPoint best practices to make sure you're doing things the easy way.
Remember to check out Envato Elements. One low price gets you unlimited access to thousands of professional PowerPoint presentations—as well as fonts, stock photos, audio, and much more! It's the ultimate resource for fast, simple, and professional assets.
Before you read on, be sure to grab our free eBook: The Complete Guide to Making Great Presentations. It'll help you master the presentation process, from initial idea through to writing, design, and delivering with impact.
Are you ready to start learning PowerPoint? Watch this quick screencast to learn all about what PowerPoint is and how to use it. It's a perfect PowerPoint tutorial for beginners.
Or study the complete written tutorial below.
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Microsoft PowerPoint is undoubtedly the most popular app used to give presentations. You're likely to see PowerPoint presentations being used for everything from presentations at the world's largest companies to grade schoolteachers sharing lessons.
PowerPoint is often the butt of the joke. Many decry PowerPoint as boring and a crutch for poorly prepared speakers.
Only a bad carpenter blames the tools. And like any tool, PowerPoint is incredibly useful when used properly. Use it as an aid on your speaking engagements to build comfort and drive points visually with your audience.
In this tutorial, we're going to focus on working inside of PowerPoint to build a presentation. This PowerPoint guide has everything you need to get comfortable in the app. To master the app, we'll talk about and cover the most common steps a rookie PowerPoint user needs to know.
Here are the key actions you'll need to take to build a PowerPoint presentation:
We'll cover each of these in this PowerPoint tutorial so that you can get up and running quickly.
To get up to speed with PowerPoint, it helps to understand the layout of the app. Let's walk through the key menu options so that you can learn PowerPoint quickly. If you understand the way that the app is laid out, you're likely to find any feature you need quickly.
This part of the PowerPoint guide will focus on the interface. Note that these previews are in Microsoft PowerPoint for Mac OS, but the same will apply for PC.
The ribbon menu is found across many of Microsoft's apps, such as Word, Excel, and PowerPoint. It lives above the main area of the application. In this example, "Home" is the selected tab in the Ribbon.
The ribbon contains a series of tabs that you can switch between. Each of these have a unique set of tools to work with your presentation differently. When you switch tabs on the ribbon, you'll see new buttons and options to change your presentation:
Now that you understand the layout, you've got a better idea of how you can jump to the feature you need. Let's dive a bit deeper into how you can use several of these key tabs.
Use it for: a general selection of the most popular tools in PowerPoint.
I usually stay on the Home tab when I'm working in PowerPoint. The reason is because it's got practically every tool you need. From adding a new slide to changing text and paragraph settings, the Home tab is the default for most users.
When you're working on adding content to a slide, the Insert tab has every possible tool to add new content to a slide. Choose one of these types of objects to add it to the slide.
PowerPoint has a variety of views that are simply different ways to work with the same presentation. Change the view to get a different perspective on your content.
Use views for a different way to edit and build your PowerPoint presentation.
In the screenshot below, you can see the difference between the default Normal view and Slide Sorter view. Normal view shows each slide front and center. Slide Sorter view creates thumbnails that you can drag and drop to reorder the presentation.
Normal View in Microsoft PowerPoint
Slide Sorter View in Microsoft PowerPoint
An attractive presentation can really grab your audience's attention. We use themes and styles in PowerPoint to add visual appeal to the presentation, and the Design tab really controls these settings.
On the Design tab, click one of the themes to restyle the presentation. Or try out a different Style thumbnail to overhaul the color theme.
We've tackled the interface of PowerPoint, so you should be feeling comfortable with how to get around the app. Now, let's talk about the actions you'll find yourself using repeatedly and how you can do that in PowerPoint. Whether you want to know how to use PowerPoint templates or how to build a presentation from scratch, these will be handy.
Think of slides as the individual units in your presentation that you can fill with content. To insert a new slide, go to the Insert tab on PowerPoint's ribbon. Then, click on the New Slide button to add a new slide to your presentation.
Each of the thumbnails that you'll see on the sidebar represents a slide. Then, you'll add content to each slide.
There's no practical limit to the number of slides that your PowerPoint file can contain. But you should consider how many slides it actually takes to make your point. It's often the
Content is what defines each slide. PowerPoint accommodates a wide range of content like text, graphs, tables, charts, and more.
The easiest way to add content is to start off by choosing a Layout, which you can choose from the Home tab. This PowerPoint template comes with premade layouts we can choose from too.
These layouts have content boxes that are easy to add your own content to. Simply choose a layout, and then start adding your content.
After you build out your presentation's content, it's a great idea to think about adding visual style. For this, you'll jump over to the Design tab, and click on one of the thumbnails for a theme. Choosing a new theme in this PowerPoint template made it easy to switch from an orange to a green theme. Check it out.
Using a PowerPoint theme is the preferred alternative to adding backgrounds, color and type styles to each slide. Changing the theme typically will adjust the entire presentation simultaneously. This greatly reduces the time involved with building a presentation.
With just these three steps, you've got the repeatable sequence of actions needed to build a presentation.
With every creative app I've ever learned, there are always those insider tricks of the trade that you learn many months later. They make you wish that you had known them all along and think about the many hours you wasted on the learning curve.
PowerPoint is no exception to this rule. It's especially important that you can cut to the chase when you're rushing to prepare for your presentation.
The best way to save time on your presentation is to start with a pre-built PowerPoint theme. And you can find those on Envato Elements, which is an unlimited download service for creatives.
Discover simple PowerPoint template designs with powerful features on Envato Elements. The right premium PPT template will help you make a great presentation quickly.
Browse through these simple professional presentation designs that you can use today:
Now, most of the files that you'll grab from the Elements PPTX themes will appear to be finished presentations. You might be wondering how to use these pre-built presentations for your own needs.
Curious about how to use PowerPoint templates? To use Elements themes, it's really all about cutting it down to the slide designs that you'll use. A premium theme is really about the ideas that are included as part of it. Simply use these ideas as starting points that you can add your own content to.
Again, the value of Elements is that you can download as many files as you want while you're a subscriber. And if you stop subscribing, you'll still have the right to use the creative assets you grabbed. It's much faster than building every slide from scratch.
When you contemplate how to use PowerPoint, don’t imagine building slide decks from scratch. That’s where premium PPT templates come in. They take the hard work out of using PowerPoint.
You can take advantage of designer styles in a simple format. That’s the ultimate PowerPoint lesson to take to heart. Let’s look at just how easy it is to customize premium PPT templates in this quick PowerPoint training tutorial!
If you want to follow along, download the beautiful Agio PowerPoint template from Envato Elements.
Let's get started:
Premium PowerPoint PPT templates often include hundreds of handcrafted slides. For you, it’s best to select only a handful to build a slide deck. In PowerPoint, find Slide Sorter on the View tab.
In Slide Sorter view, click and drag on the slide thumbnails to reorder them. Hold down Shift, click, and press Delete to remove unwanted slides. Jump back and start working by clicking Normal on the View tab.
The PowerPoint basics include text and images. Adding custom text is one of the easiest and most common edits to make.
Pre-built layouts include text boxes already arranged on the slide. To add your own words, highlight the contents of any text box. Then, simply start typing. Repeat throughout the presentation.
Wondering how to add PowerPoint presentation images? The easiest way is to turn to premium templates with image placeholders. Identify them by finding the image icons on a given slide. Jump to where images are stored on your computer.
Then, simply drag and drop them onto the placeholder. Not only will all your photos import automatically, they’ll also size and scale to fit perfectly!
Changing theme colors is a fast way to adjust the visual look of your slides. For example, change object colors to add a bit of contrast.
To get started, click on any object, like a shape, to select it. Choose Format at the top menu, to view your formatting options. Try Format Object to open the Format Pane.
In the Format Pane, you can choose things like a new Fill Color for this shape.
No Microsoft PowerPoint tutorial would be complete without customizing fonts. Sometimes, it’s easy to overlook text as a design element, but with a few quick edits you can make your words really stand out.
Highlight a block of text, then go up to the Font section of the Home tab. You’ll see drop downs to change the font style, size, and color. After that, add quick effects like bold letters, italics, and more!
The content and design will vary greatly from one presentation next. But, no matter what the goal of your presentation is, there are common tools that every presenter can benefit from using. We've developed PowerPoint lessons for those tools.
Let's focus on the most valuable tools for speakers in this PowerPoint tutorial. I always mention these tools as a way to build confidence and comfort for presenters.
Forget writing out note cards or keeping a printed outline nearby. Speaker notes are a way to add the things you need to say to each slide.
Speaker notes are added to each individual slide, and the best way to add them is from Normal view. Click on Notes below the presentation area and type your slide-specific notes.
Speaker notes will show up in printed copies of your presentation. So, it's easier to build them into PowerPoint instead of scribbling note cards you may lose.
Another feature that's a must-use is Presenter View, which is perfect for two screen setups while presenting. While your audience will see the presentation you've built on the projector or LCD screen, you'll have your own private view with speaker notes, upcoming slides, and more.
Turn on Presenter View from the slideshow tab by clicking Use Presenter View.
Check out a full guide below on getting the most from Presenter View:
There's nothing worse than missing a key typo before you give your presentation. To avoid this problem, it's a great help to run a spelling and grammar check before you give your presentation.
To check for common spelling issues, simply jump to the Review tab and click Spelling. PowerPoint will check for the most common issues and allow you to correct them as needed.
You can use multimedia in your PowerPoint presentations, and they can really enhance the experiences. Remember, you can find these tools in the Ribbon, via Insert. For example, how about inserting a short audio clip of a quote or maybe a short video relevant to your topic? If you'd like to make these additions, Insert makes it very easy to do.
Want to learn more about adding Multimedia to your PowerPoint presentations? Check out these free tutorials to learn more:
How you organize your content can make a huge difference—both for your audience and for you, as the presenter. Presenting a long passage of text can be difficult and even boring for the viewer. Consider breaking your content up into easy to read and easy to digest bullet points.
PowerPoint makes this easy. When you edit your text, select Home in the Ribbon. There, again, you'll see your text options. Need some extra help with bullet points? Check out this easy-to-follow walkthrough:
PowerPoint has so many different options, when it comes to transitions and animations. You can have specific transitions from slide to slide. You can animate specific elements in your presentations.
Keep animations and transitions as a subtle, complementary part of your presentation. Don't overdo it. Plus, they can add a finishing touch to your work. They can also add emphasis at key places.
Looking the PowerPoint Ribbon, remember to turn to the Animations section. There, you can find a host of options that you can apply to your presentation.
Never used these tools before? Check out these walkthroughs. They'll show you how it's done.
In this PowerPoint tutorial for beginners, you’ve learned how to use PowerPoint presentation templates. We walked through a quick PowerPoint lesson to customize them. But you may be wondering: is that enough to deliver a winning PowerPoint presentation?
Part of PowerPoint training comes from adopting the tips and tricks used by the best presenters. Follow these, and you’ll have a happy (and engaged) audience every time!
Let’s face it: we’ve all endured lengthy, boring PowerPoint presentations that seem to drift without a clear purpose. When you build your own PowerPoint, start with a goal in mind. Typically, that goal will be to inform or persuade an audience. It pays to outline that goal in advance and work towards your objective with a series of clear and concise slides.
It may sound daunting, but you can learn the technique in moments with our full PowerPoint training to help build persuasive slide decks:
A key PowerPoint lesson for beginners is this: never get bogged down trying to talk through concepts. Visual aids are essential, and audiences demand them today. Infographics are a successful presenter’s best friend. Infographics combine information and graphics to create stunning visuals.
Learn to build them yourself. Or sample from the very best pre-built PPT templates today in our infographic-centric set of PowerPoint instructions:
Animations and transitions: fundamental elements of any deck, they should be used sparingly. When carefully applied, they create beautiful segues between slides. They can also help introduce new ideas in exact sequence. But use too many, and they become obnoxious distractions guaranteed to annoy an audience.
Moderation is the name of the game here. Read our full Microsoft PowerPoint tutorial on animations to use them with confidence:
No matter how compelling your narrative, you can’t simply talk to an audience and expect full participation. Instead, you need to engage your audience. A quick and fun way is with a quiz slide. They get the audience involved and help your slide deck stay focused.
Even better: pre-built templates make it a breeze. They're PowerPoint instructions inside a PPTX file. Get started building interactive quizzes in PPT today with our guide on how to create PowerPoint quizzes:
The very best PowerPoint presentations make a great first impression. But equally (and perhaps even more) important is the winning last impression. It’s critical to conclude with a strong close. Leave on a memorable anecdote, recap your key points, or make a big “ask.” All these techniques and more help to ensure a strong close.
Don’t go it alone. We’ve created expert PowerPoint training on building a strong close. Check it out here:
This PowerPoint tutorial helped you get off the ground with using Microsoft PowerPoint. You learned the steps for creating slides and the shortcut to a better presentation with pre-built themes.
At Tuts+, we've been building out a series of PowerPoint tutorials that can help you build your presentation skills. Check out all these PowerPoint tutorials for free. One ideal place to start is the PowerPoint Ultimate Tutorial Guide that we've developed. If you're feeling nervous about giving a presentation for your job or freelance practice, try out more of these tutorials like the ones below.
You can find more information in our eBook on making great presentations. Download this PDF eBook now for FREE with your subscription to the Tuts+ Business Newsletter.
It'll help you master the presentation process, from:initial creative ideas, through to writing, design, and delivering with impact.
Presentations can be daunting to take on, but a bit of knowledge about Microsoft PowerPoint can ease the process. We've got tutorials that show you how to create a PowerPoint presentation, for beginners. Jump to the following links to speed up your learning process and spend less time in PowerPoint:
Editorial Note: This post was originally published in 2017. It's been comprehensively revised to make it current, accurate, and up to date by our staff—with special help from Andrew Childress and Daisy Ein .
